Welcome to our school Community Council page!
The purpose of the Community Council is to involve parents in decision making at the school level. Elected parents represent the parents of the school and participate in developing plans for improving the school, make decisions on how to best expend School LAND Trust Program monies, and increase public awareness of school trust lands and related policies.
- Meeting Schedule
- Community Council Members
- Current Year Agendas and Minutes
- Past years Agendas and Minutes
- School Improvement and LAND Trust Plans
- Become Involved
- Rules of Order
No Agendas were saved prior to Sept. 2016
Serving on the School's Community Council
Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.
All plans are reviewed for final approval by the district school board. Councils also act in an advisory capacity to school and school district administrations.
All parents interested in serving on Community Council are invited to notify the office by September 20th. Please complete this application form.
Elections are held at the begining of the school year.
Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted in the office.
Parents without internet access will receive a phone call informing them that all information is posted in the office and they may receive a printed copy, upon request. This includes the meeting schedule; Council Members phone number, email, or both; and a Summary of the previous years School Plan Final Report.
A - Total funding for 2016-2017 ....................................................... $ 97,175.00
B - Estimated total spending during 2016-2017 .................................. $ 76,378.00
C - Expected carryover from 2016-2017 to 2017-2018 ........................ $ 20,797.00
D - Projected new funding for 2017-2018 .......................................... $103,761.00
E - Total projected funding for 2017-2018 ......................................... $124,558.00
Rules of Order and Procedure – School Community Council
To promote ethical behavior and civil discourse each council member shall:
- Attend council meetings on time and prepared
- Make decisions with the needs of students as the main objective
- Listen to and value diverse opinions
- Be sure the opinions of those you represent are included in discussions
- Expect accountability and be prepared to be accountable
- Act with integrity
CONDUCTING A MEETING
All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office. The agenda will include the date, time and location of the meeting.
Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.
The chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair the vice-chair shall conduct meetings.
Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10). Items on the agenda take priority over other discussions coming before the council. Council action will be taken by motions and voting with votes and motions recorded in the minutes.
A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.
Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.
- A tie vote is a lost vote.
- A main motion may be amended.
- Nominations can be closed by saying, “I move to close nominations.”
- Most motions are main motions.
- A point of order is offered when there is some question if procedure had been followed correctly.
- To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
- Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
- A person who made the motion may withdraw the same motion.
Election of the Chair and Vice-chair
After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal. The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure: a) Members interested in either office may use the self-nomination process. Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council. A nominee must receive a majority vote of the council members present. Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority. When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.
Removal and Replacement
If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant. The position shall be filled by the regularly established election procedure.
Conflict of Interest
A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act.
SDJH Community Council elections will be held at the beginning of each school year, with the term starting in September of that school year. Each elected member of the Community Council will serve a two year term. The next Community Council elections will be held in the August.
Election Timeline 2018-19
Parent member election nomination submissions - 8/17/2018 - 9/20/2018
Parent member voting available through MyDSD - 9/24/2018 - 9/28/2018
Parents can access their ballots by signing into their guardian MyDSD account and selecting the survey folder.
*For parents who do not use MyDSD, other voting methods are available. Contact Mrs. Plowman via email for more information (email@example.com)
Notification of parent member election results - 10/3/2018
Starting the 2018-2019 school year, there will be 8 parent members and 4 teacher member. Four (4) parent positions are open for application/election.